Business Challenges that Initus Solves

Lack of Access to Historical Data

Eliminate costly, recurring fees for archive licenses with a budget friendly, detailed access to all your historical transactions for compliance and auditing.

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The High Cost of Retaining Old System Access

When an old ERP or accounting system is deprecated, companies face a choice, lose critical transactional detail or continue paying high fees for systems they no longer actively use.

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Excessive Archive License Fees

• Legacy archive licenses offered by large platforms incur high recurring fees for minimum functional value, often providing only passive data access.

• This recurring expense is required even when access is limited to a small number of users performing infrequent, essential compliance lookups.

• This cost applies to old CRM, ERP, and Accounting systems where data is legally required for retention and compliance.

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Balance-Only Migration Risk

• Standard data migration projects only move aggregated accounting balances, not historical transactions.

• Accountants require detailed transactions (GL impact, items sold, customer details) for JRN reporting and period validations.

• Losing this granular data creates regulatory and auditing exposure, particularly for older ERP data.

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Unbudgeted SME Intervention

• When auditors request old transactions, internal SMEs are forced to log into legacy systems.

• This access is typically limited and requires specific, high-level permissions, leading to delays in reporting.

• The workflow is limited to accountants who need to retrieve all transactions for comparisons and validations.

Our Solution

InitusVault
Secure Archival, Auditable Access

InitusVault securely archives and allows auditable access to historical data from retired systems (CRMs, ERPs, and other SaaS apps). This smooth transition eliminates the need for costly legacy licenses, providing a permanent view of essential historical information.

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InitusVault Capabilities & Outcomes

Eliminate recurring archive fees by moving historical data into a secure environment that maintains granular transactional detail for compliance, reporting, and audit-ready access.

Key Features & The Archiving Process

InitusVault is designed to provide seamless access to transactions previously trapped in expensive, depreciated software systems.

• Automated, Non-Interventional Extraction: We extract all data from your deprecated system (e.g. NetSuite) in many ways and large volumes, without requiring intervention from your customer SMEs.

• Simplified Transaction Detail View: Users get a detailed view of transactions, including the items sold, the GL impact and customer details, a functionally similar view to what was available in the original ERP.

• Optimized for Finance/Audit: The platform is specifically designed for the needs of accountants doing JRN reportings, validations and comparisons.

The Result: Financial & Auditing Benefits

InitusVault provides a more beneficial and budget-friendly alternative to paying for a full ERP platform license for archival access.

• Significant Cost Reduction: Eliminates the need for costly, full archive ERP licenses, delivering substantial savings on recurring fees.

• Full Compliance Coverage: Guarantees retention and searchable access to all necessary transactional details for regulatory and external audits.

• Dedicated Accountant Access: Provides the specific view and detailed data necessary for financial professionals to perform validations quickly and independently.

Our Value

Our Collaborative Consult-and-Build Approach

Our Consult-and-Build approach leverages our team’s decades of integration and AI-enhanced workflow automation experience to unlock trapped historical insights. By collaborating closely with customers, we gain a complete picture of their data needs to build tailored data archiving solutions. We replace inaccessible silos with streamlined systems that enhance reporting efficiency and accelerates long-term business intelligence.

Our Consulting Approach

Let’s define what’s next