Business Challenges that Initus Solves
Manual Data Entry, Errors & Process Bottlenecks
Ensure every document becomes an accurate, system-ready transaction the moment it arrives, without human intervention. We use InitusIDP to instantly process unstructured documents, like vendor bills and contracts, transforming them into accurate, context-rich ERP transactions.
High Volume & Delayed Payments
ā¢ Teams receive hundreds of documents monthly (PDFs, contracts, POs) that must be manually keyed into the ERP.
ā¢ Procure-to-Pay (P2P) teams are often delayed in paying vendors due to fragmented information and lack of transaction clarity.
ā¢ Back-and-forth communication between departments (e.g. Sales and Finance) further slows the process, leading to bottlenecks and potential late fees.
Data Inaccuracy & Overcharge Risk
ā¢ Manual data entry is prone to mistakes from typing or misinterpretation, compromising the accuracy of financial records.
ā¢ Without system comparison, teams may miss vendor overcharges or inconsistencies against expected costs, resulting in unauthorized payments.
ā¢ Sales teams often deviate from standardized contract processes, leading to inaccurate data submission in the ERP.
Unscalable Processes & Missing Context
ā¢ Hiring and training staff to handle high-volume, repetitive data entry is not a scalable solution for business growth.
ā¢ The manual process lacks the intelligence to check for real-time compliance issues, such as a customer exceeding their credit limit upon order submission.
ā¢ Managing diverse and custom document templates (like customer-specific contracts) becomes overly complicated and requires hard-to-maintain expertise.
InitusIDP (Intelligent Document Processing)
InitusIDP uses AI to analyze, interpret, validate, and submit unstructured data directly into your system (CRM, ERP or other business system), eliminating manual tasks and enforcing compliance rules.
Demo Video
Document to NetSuite Record Automation
Automate the entire accounts payable cycle, from invoice receipt to payment posting in NetSuite.
Demo Video
SOW (Statements of Work) to NetSuite Project
Capture key terms, deliverables, and billing schedules from Statements of Work (SOW) to streamline project setup.
How We Automate Your Workflow
ā¢ Contextual Record Creation (Beyond Extraction): The solution goes beyond simple field-to-field extraction. It creates an interpretation by comparing the incoming document (e.g. vendor bill) against existing ERP records (e.g. matching the original Purchase Order).
ā¢ Custom Business Process Design: We define specific rules for every document type (P2P, Contracts, POs), customizing the process to handle multiple variables and specific company procedures, ensuring 100% data accuracy upon entry.
ā¢ Intelligent Alerting & Control: InitusIDP is trained to recognize process deviations, such as a vendor overcharge or a customer exceeding their credit limit, flagging the transaction and alerting the right non-technical team for intervention.
The Result: Speed, Accuracy & Control
By deploying InitusIDP, your organization achieves faster cycles and enforces compliance without human oversight.
ā¢ Eliminate Manual Error: Documents are automatically processed via drag-and-drop or email, eliminating manual typing errors and achieving zero data errors on submission.
ā¢ Accelerated Operational Cycles: We eliminate delays in any document-driven workflow, such as consolidating purchase orders and vendor bills (P2P), resulting in faster business cycles and improved vendor relations.
ā¢ Enforced Financial Compliance: Automation manages critical rules like credit limits during the order process, ensuring transactions are valid before they even enter the system.
Our Value
Chief Financial Officer & VP of Administration
Zochem
Transform the complex, manual order-to-cash process that constrained growth potential and diverted skilled customer service team members to low-value clerical transcription work.
InitusIDP was implemented to automatically extract and standardize data from PDFs, feeding a sophisticated, rules-based workflow in NetSuite.
Near-perfect data accuracy was achieved, over 90% of manual data entry was eliminated for 3,000 orders annually, and the Customer Service team members were elevated to strategic roles in just 12 weeks.
āTo deliver a transformation of this magnitude in just 12 weeks, using InitusIDP, is a testament to the focus and collaboration of both the Zochem and Initus teams. It sets a new standard for what we can achieve.ā
Ken Williams
Chief Financial Officer & VP of Administration
Zochem
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